Quality and documents
Tested before it ships. Documented when it does.
Your quality team needs to know what was tested, by whom, against which limits — FSSAI's within India, your destination's for export — and to see the paper. This page says exactly that. Regulatory references are dated November 2026.
How a lot is released
Five checkpoints before anything is loaded.
- 01
Supplier approval
We check the processing facility's food-safety certificate and audit record. Certificates belong to the facility; copies come with your quote.
- 02
Sampling
Samples are drawn from the finished lot by an independent laboratory or inspection agency, not by the supplier.
- 03
Analysis
A laboratory accredited to ISO/IEC 17025 analyses the sample against your specification and your destination's limits.
- 04
Your approval
You read the certificate of analysis and approve the lot. Nothing is loaded before you do.
- 05
Loading
Loading is supervised and recorded, and a sample of each lot is retained. Your quote names the inspection agency.
What we test for
The hazards importers ask about, by name.
The parameters for your order are agreed with you, per product and market, and written into the specification.
| Hazard | Matters most for | Tested against |
|---|---|---|
| Pesticide residues | Spices, rice and grains | Within India, FSSAI's residue limits; for export, your destination's maximum residue limits — for the EU, Regulation (EC) No 396/2005 |
| Ethylene oxide | Whole and ground spices | Your market's limit; the EU does not permit its use on food |
| Aflatoxins and ochratoxin A | Nutmeg, ground spices, coconut and grains | Within India, FSSAI's contaminant limits; for export, your destination's — for the EU, Regulation (EU) 2023/915 |
| Salmonella and other microbiology | Spices, ground spices and coconut products | The criteria in your specification |
| Heavy metals | Rice, turmeric and ground spices | Your market's contaminant limits: FSSAI's within India, your destination's for export |
| Adulterant dyes | Turmeric and ground spices | Not detected |
| Physical and chemical parameters | Every product | Moisture, purity, admixture, grade and the other values in your specification |
Certificates belong to the facility
Food-safety certification under schemes such as FSSC 22000, BRCGS, IFS and SQF is held by the site that processes your goods, not by AgriBuying. We tell you which facility, which scheme and which certificate number, and we send the copy with your quote. If you need to audit the facility, say so in your requirement.
If a lot fails, it does not ship
A lot that fails the agreed specification at pre-shipment testing is not loaded. After shipment, how a quality claim is raised and remedied is written into your contract.
The document pack
Every stage leaves a record.
| Document | Issued by | You receive it | Comes with |
|---|---|---|---|
| Product specification | Agreed between you and us | With your quote | All orders |
| Facility food-safety certificate | The certification body, to the processing site | With your quote | All orders |
| Certificate of analysis, per lot | The testing laboratory, ISO/IEC 17025 accredited | Before loading, for your approval | All orders |
| Pre-shipment inspection report | The inspection agency named on your quote | At loading | All orders |
| GST tax invoice | The seller named in your contract | At dispatch | Within India |
| E-way bill | Generated on the GST portal for the consignment | At dispatch | Within India |
| Lorry or railway receipt | The transporter | At dispatch | Within India |
| Phytosanitary certificate | India's plant protection authority, where the product needs one | At shipment | Export |
| Fumigation certificate | A licensed fumigation operator, where it applies | At shipment | Export |
| Certificate of origin | An authorised issuing body in India | At shipment | Export |
| Official certificate | The competent authority in India, where your destination requires one for the product | At shipment | Export |
| Commercial invoice and packing list | The seller named in your contract | At shipment | Export |
| Bill of lading | The carrier | After the vessel sails, under CFR, CIF and DAP | Export |
| Cargo insurance certificate | The insurer named on your quote | At dispatch or shipment, where your terms include cover | All orders |
By destination
What we supply, and what stays with you.
Within India, the goods arrive tested to FSSAI limits with a GST tax invoice and e-way bill. For export, you remain the importer of record and legally responsible in your market. We supply the documents your file needs. As ofNovember 2026 — confirm current requirements for your product before you order.
India
We supply analysis against your specification and FSSAI limits, the GST tax invoice and e-way bill, and delivery by road or rail to your door.
Stays with you your own FSSAI licence or registration, and how you store, use or resell the goods.
European Union
We supply analysis against EU residue and contaminant limits, and the official certificate where Regulation (EU) 2019/1793 requires one for the product.
Stays with you pre-notification of the consignment and import clearance.
United Kingdom
We supply the laboratory report and the export certificates that support your entry.
Stays with you pre-notification for high-risk food not of animal origin, and import clearance.
United States
We supply test results, the facility's audit report and certificate, formatted for your supplier verification file.
Stays with you your Foreign Supplier Verification Program duties, prior notice and entry.
Gulf states
We supply the health certificate, and a halal certificate from a recognised body where the product needs one. Requirements differ by country; we confirm them for yours with your quote.
Stays with you registration with your food authority and import clearance.
Send us your specification.
Attach your specification sheet to a requirement. We will tell you which tests and documents your order needs.